The following information has been put together to help you get started with using your new Loreto laptop. For more detailed instructions on using the various hardware and software features, follow the suggested links to web pages and videos, or search for other information on the web.
Hardware Features and Ports – Dell Latitude E7240/E7440The new laptops have a similar suite of connection ports on them. These include the following.
Laptop Docking Station & Spacer If you are new to the school, there should be a docking station on every staff member desk, and in every classroom, to make it easy to connect to external devices and recharging of the laptop. The following link describes how to use a Dell docking station:
With the new laptops, because of their light weight, the docking port on the underside is in a different location to the old laptops. To make docking of these new laptops as easy as possible every docking station in the school will have a ‘spacer’ installed. You should have received a spacer for the dock on your desk. If not, please see IT.
By the start of next year, every classroom dock should have a spacer installed. Please leave these installed. For those staff still using the old laptops in classrooms, temporarily remove the spacer form the dock – but make sure you put it back at the end of the lesson!
External CD/DVD Drives The new laptops do not come with a built in CD/DVD drive. For most people this shouldn’t be an issue as many movies and songs are played directly off the web, ClickView, or from another device (e.g. smartphone). Also, USB memory sticks are a much more compact and portable way of carrying movies and songs.
However, if for copyright reasons you still need to play CD’s and DVD’s directly, USB-attached DVD drives are available for short-term loan from the Library.
If you regularly (e.g. daily or weekly) play CD/DVD’s, see the IT Service Desk so we can arrange for an external device to be permanently allocated to you.
Laptop Display on Projectors As a reminder, when you connect an external display (TV, projector, etc) to your laptop, you have a choice of how the screen output is displayed. This is controlled via the Fn and F8 keys on your keyboard (press and hold Fn while you press F8).
Software With the new laptops, the software being used has changed. Generally this includes a newer version of the Windows operating system (8.1), and a newer version of Microsoft Office (2013).
Windows Operating System Changes There are many differences between your previous operating system (Windows 7) and the current (Windows 8.1), many of which are explained in videos and documentation found on the web.
However, the main difference is what happens when you click on the Start icon/button (bottom left corner).
On your old laptop, when you clicked on the Start icon, a menu of programs and features appeared.
On the new (Windows 8.1) laptop, because it is designed for “touch”, clicking on the Start button brings up a full ‘Start’ programs screen, with your favourite programs shown as ‘tiles’.
On this Start screen you can;
Drag and drop tiles on this screen, to re-sort according to your preference.
Swipe Up – to access the ‘Apps’ screen (all applications on your laptop). From here you can add programs to your favourites Start screen.
Right-click or press-and-hold tiles on your ‘Apps’ screen to ‘Pin to Start’ or ‘Pin to Taskbar’.
Logoff or shutdown your laptop using the icon showing your name, in the top right corner of your Start screen.
To add web links to your Start screen, do this from Internet Explorer (browser).
(Browser Menu bar –> Tools –> Add site to Apps) and then ‘Pin to Start’ from the Apps screen.
'Meet the New Windows'
Features of Windows 8.1
Office 2013 The Microsoft Office 2013 icons, in many cases, have a different appearance (shape and color) to the previous version. Outlook is the main one that has changed from yellow/gold in color to blue – so you’ll need to look closely to find this.
Aside from the icons, the ‘look and feel’ inside each of the Office applications is very much the same, so you should be able to easily find your way around.
To educate yourself on how to use the Office 2013 features more extensively, click on the following link:
Encryption on External Storage If you are concerned about protecting the sensitivity of data stored on external devices (USB memory sticks, USB disk drives), you now have the ability to encrypt the data on them. You have the ability to only encrypt new data added to the external storage (slower) or you can encrypt the entire drive (faster). This latter option is best for new storage devices or if you’re sure you don’t want any of the data already on the device.
Encryption can be enabled by connecting the external device to your laptop and, once it is detected, right-click on the drive, select Turn on Bitlocker, and follow the prompts. The following video may help:
Data Backup using File History Windows 8.1 has a built-in data backup mechanism referred to as “File History”. Using this facility your laptop can keep track of your file changes and backup these changes to an external storage device.
File History keeps a record of files changes, in a temporary storage location on your laptop disk drive, and then copies this information to your external storage device, when you connect it to your laptop. How frequently this happens is up to you.
If you rely on your data being stored on your laptop then you would probably want to connect your external storage device to your laptop, more frequently (e.g. daily), than if you stored most of your files on the school intranet.
Saving Files to the Loreto Intranet To possibly make it easier to save/retrieve files from the Loreto intranet site (the default page that appears when you start a browser session at school), use the following.
1) Start ‘File Explorer’ from the toolbar at the bottom. 2) In the address bar at the top (should say “This PC”), enter the following;
3) You should see, in the main panel of File Explorer, the sub-folders of this intranet site, that includes the folders belonging to the various faculty’s. You should now be able to manipulate the files in these folders, in the same way you would any other file system, with the changes being reflected in the intranet webpage view.